Core HR
One secure system of record for every employee
Spreadsheets scatter employee data across folders, inboxes and hard drives — and every payroll run starts with a hunt for the latest version. HRSoftwareAfrica gives you a single employee database that HR, payroll and managers all work from, so records are entered once and stay correct everywhere.
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Full profiles cover bio-data, contact details, next of kin and bank details, alongside contracts, IDs and certificates with expiry alerts. Every change is logged, so you always know who edited what and when.
Enter data once
Profiles flow straight into payroll, leave, attendance and reporting — no re-keying, no version conflicts.
Never miss an expiry
Automatic alerts for expiring contracts, permits, IDs and certificates keep you ahead of renewals.
See your whole organisation
Departments, branches, cost centres and a live org chart show structure and headcount at a glance.
Audit-ready by default
Every record change is tracked with an audit trail, supporting NDPA compliance and internal controls.
Capabilities
Everything inside Core HR & Employee Records
- ✓Employee database with full profiles (bio, contact, next of kin, bank details)
- ✓Multi-tenant / multi-company support
- ✓Organizational structure & org chart
- ✓Departments, branches, cost centers, business units
- ✓Job titles, grades, bands, and pay structures
- ✓Employment types (full-time, part-time, contract, intern, casual)
- ✓Document management (contracts, IDs, certificates) with expiry alerts
- ✓Custom fields and configurable forms
- ✓Employee lifecycle status tracking (active, on leave, suspended, exited)
- ✓Confirmation / probation tracking
- ✓Transfers, promotions, redeployment history
- ✓Headcount tracking and audit trail of all record changes
Frequently asked questions
Yes. Multi-tenant support lets a group or consultant run several companies with separate structures, pay rules and access controls under one login.
Related
Works even better with
Payroll Processing
Run accurate gross-to-net payroll in minutes: configurable pay elements, prorations, arrears, approvals, payslips and GL export.
Explore →Employee & Manager Self-Service
Give employees their payslips, balances and requests — and managers their approvals — on web and mobile, with email, push and WhatsApp notifications.
Explore →Reporting & Analytics
Standard and custom HR reports, dashboards, headcount and attrition analytics, payroll cost analysis and scheduled exports to Excel, PDF and CSV.
Explore →See Core HR & Employee Records on your own data
Book a 30-minute demo — no obligation, no setup required.